STATUTES OF THE ASSOCIATION “FINN JUHL INSTITUTE”
§ 1 NAME
The association’s name is FINN JUHL INSTITUTE / FJI.
Location: Copenhagen, Denmark
§ 2 AIMS
The association’s purpose is to collect and process information about the architect Finn Juhl’s thoughts and work and conduct research in Finn Juhl’s work and age. This knowledge can be disseminated among others through seminars, publications, exhibitions, website and magazine publishing.
§ 3 MEMBERS
Membership is open to anyone with an interest in the architect Finn Juhl.
The board will decide on admission of new.
Resignation must have at least 6 months notice, but can not come into effect earlier than the 1st January of the year after the resignation.
§ 4 GENERAL MEETINGS
Finn Juhl Institute’s highest authority is the General Assembly. Ordinary general meetings are held each year by the end of April. The agenda for the AGM must always contain at least the following points:
- Election of chairman
- Boards’ report
- Presentation and approval of audited accounts
- Proposals received
- Fixing of member fees for the coming year
- Election of management
- Appointment of accountant
The general meeting must be convened with at least 2 weeks notice by e-mail to the associations’ members and by posting a notice on the associations’ website.
Proposals by members to be treated at the general assembly must be received by the association’s board of directors no later than 3 weeks before the meeting.
The agenda with supporting documents and timely received proposals must be sent to each members’ e-mail within 1 week before the general assembly.
Each member is entitled to be represented by one deputy in the General Assembly, but no person can represent more than two members. Guests invited by the Executive Committee have the right to attend the meeting.
At the meeting, each member has 1 vote. Members who despite demands have not paid their membership fee before the general assembly is being held – are illegible to vote at the general assembly meeting.
Decisions are taken by simple majority vote among all members, unless otherwise provided by statute.
§ 6 EXTRAORDINARY GENERAL MEETING
Extraordinary General Meeting is held if the director of the board or a majority of the board members wishes so – or at least 1/5 of the members request so in writing stating the agenda and resolutions.
Extraordinary General Meeting shall be held not later than 4 weeks after receival of request. In the call for an Extraordinary General Meeting a specified agenda must be included.
§ 7 BOARD
The Board conducts the association’s management.
The Board consists of up to 8 members, of whom one (1) member is to be appointed by the Wilhelm Hansen Foundation. The remainder of the board are to be elected for a period of 2 years at a time, so that half the board are up for election each year. At the inaugural general meeting the decision is made on which members are elected only for one year and which are elected for 2 years.
Board members may be reappointed.
At the next board meeting after the election, the Board elects a chairman, a vice chairman and a treasurer.
The Board is authorized to hire a general manager of the association if the need emerges and the association has the means to pay for a manager.
§ 8 BOARD MEETINGS
At board meetings, all decisions are made by simple majority and in case of a tie the chairman or his deputy’s cast vote.
The Board shall adopt its rules of procedure and meeting frequency.
§ 9 ECONOMY
The association’s financial year is the calendar year.
The financial statements are to be audited in accordance with generally accepted accounting principles and must be revised by the accountant elected at the general meeting.
§ 10 DRAWING AND LIABILITY
The association signed by the Chairman together with an ordinary member of the board.
The Board may grant procuration.
Neither the board or the association’s members are liable for Finn Juhl Institutes obligations.
§ 11 EXCLUSION
If a member is detrimental to the Association or the willful or repeated manner of the member frustrate the activities of the association, expulsion may take place when 2/3 of the board members vote for exclusion after the expulsion has been proposed at a general meeting and the expulsion has been accepted by 2/3 majority of the members present.
Members who despite demand have not paid their membership fee will be removed without further notice at the end of the current financial year.
Exclusion or removal because of lack of fees does not relieve the members’ obligation to pay contributions for the period in which membership ceased.
§ 12 ARTICLES OF ASSOCIATION CHANGES
Resolution amending the statutes can be taken at a general meeting by 2/3 majority, of those of the general members present.
§ 13 DISSOLUTION
Decision to dissolve Finn Juhl Institute can be made at a general meeting where at least 1/2 of the members are represented, and at least 2/3 of the members present are voting in favour of the resolution.
If there are not enough members present at the meeting, but the proposed solution achieves the required majority of 2/3 of the attending members, it is for the Board as soon as possible and with the usual notice to convene a further general meeting where the proposal regardless of the number of attendees could be adopted by simple majority vote among members present.
In connection with the decision to dissolve the General Assembly while decide on the use of Finn Juhl Institutes funds, but in such a way that funds can only be used for activities in accordance with Finn Juhl Institutes purposes.